We’re Hiring: Project Coordinator

Project Coordinator – Toronto, Ontario

Green Reason is a sustainable project management firm that provides integrated sustainable program development, program and project management, sustainability consulting and ongoing training and education services for a variety of clients and projects. Our projects range from developing tenant construction guidelines to project management of building infrastructure upgrades and include a full range of sustainability consulting services including contractor support, occupant engagement, LEED, WELL, BOMA, Green Globes, TGS and other sustainability rating systems. We offer a uniquely personalized approach to each project, working together with our clients to help them establish goals that make sense for their project, ensure that these goals can be achieved within their budgets and can provide ongoing value in the future.

We are looking for people who share our philosophy about buildings, how they are operated, how they affect their occupants and the environment at large and want to help us help our clients develop and achieve their project goals. The successful applicant must be able to work in an evolving, collaborative, professional yet informal environment and handle a multitude of various tasks and projects both self-initiated and in a team environment. You will be responsible for working with clients, other consultants and contractors to facilitate project solutions and provide project coordination/management for a variety of projects. You will have the required skills and experience and be comfortable accepting responsibility for project deliverables and outcomes. Creative thinking, an understanding of building design, construction and operation, enthusiasm for improving the built environment and a commitment to ongoing research and education is a must.

Roles and Responsibilities:

  • Support the Project Managers in all aspects of project administration to ensure projects run smoothly
  • Support the Project Managers in all aspects of project administration to ensure projects run smoothly
  • Product and technology research and cataloguing
  • Prepare and deliver presentations for contractors and clients
  • Prepare, review and edit specifications
  • Provide quality control reviews through all project phases
  • Attend site meetings, conduct site reviews/audits and prepare associated reports
  • Review, assess and track submittals from project and construction teams
  • Assist project managers in obtaining information from clients, consultants and contractors
  • Manage project documentation including ensuring all required project documents are obtained and properly organized and distributed
  • Attend client meetings and assist with determination of project requirements
  • Assist Project Managers in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flow projections, accruals and preliminary schedules
  • Prepare Contracts, Letters of Intent, Purchase Orders, etc.
  • Track & manage site instructions, contemplated change notices and change orders
  • Prepare project organization and communication charts, submittal logs, action logs, etc.
  • Attend meetings and produce and distribute minutes to all project team members
  • Track the progress and quality of work being performed by design disciplines/trades
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
  • Effectively and accurately communicate relevant project information to the client and project team
  • Ensure clients’ needs are met in a timely and cost effective manner
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the Project Manager and others informed about project status and issues that may impact client relations
  • Support our team in achieving project deliverables and desired outcomes

Required Skills and Experience:

  • University Degree or College Diploma in a field related to Architecture, Construction/Project
  • Management or Sustainable Design and Building
  • University Degree or College Diploma in a field related to Architecture, Construction/Project
  • Management or Sustainable Design and Building
  • A minimum of 1 year experience in construction, project management, architecture or a related field
  • Highly effective written, verbal and presentation skillsHighly effective written, verbal and presentation skills
  • Experience in budget tracking or quantitative spreadsheets
  • Understanding of basic accounting principles an asset
  • Demonstrated willingness to be flexible and adaptable to changing priorities▪ Strong multi-tasking and organizational skills
  • Proficient in Microsoft Office and Microsoft Project
  • Working knowledge of AutoCAD
  • LEED® Accredited Professional an asset (achieving and maintaining professional accreditation will be a condition of continued employment)

Please forward resumes to: info@greenreason.ca. Please note that only those selected for an interview will be contacted. No phone calls please.